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Executive Assistant to the EVP/Chaplain & Director of Special Projects

Position:Executive Assistant to the EVP/Chaplain & Director of Special Projects

Reports Directly to: Executive Vice-President/Chaplain

Primary Function/Purpose: The individual in this position will perform confidential, executive administrative and organizational duties. Serving as the "right hand" to the Executive Vice-President and Chaplain, the Executive Assistant to the EVP/Chaplain & Director of Special Projects will handle all incoming and outgoing communication, develop and maintain complex filing systems and databases, complete high level clerical work, schedule, plan and coordinate follow-up for meetings, prepare documents for review, review penultimate draft of correspondence, documents and reports. He/she will manage and coordinate campus wide special projects. He/she will supervise student workers and assist with oversight and supervision of the Assistant Chaplain, Director of Community Outreach and Engagement, Director of Admissions and Director of Financial Aid.

The successful candidate will possess the knowledge and skills to help create and implement high level initiatives that display excellent customer service. He/she will engage in a high level of interaction with senior administrators, division chairs, department heads, faculty, staff and students. The ability to work independently and collaboratively is essential to success.

Duties & Responsibilities include, but are not limited to the following:

  1. Exercise complete discretion when being exposed to sensitive information.
  2. Manage the day-to-day administrative affairs of the EVP/Chaplain's office, scheduling appointments, conferences, travel, speaking engagements and other commitments in a manner that keeps each work day orderly and productive; handles changes or cancellations as deemed necessary and/or appropriate. Provides EVP/Chaplain with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meeting, and speaking engagements; maintains and tracks detailed priority list of projects and engagements.
  3. Screens incoming calls to determine nature of call and whether it requires the attention of the EVP/Chaplain; takes messages and maintains contact lists, and whenever possible responds to caller directly based on knowledge of EVP/Chaplain's preferences, office functions, policy, priorities and availability; provide callers with appropriate transfer/referral to another department as appropriate.
  4. Processes incoming correspondence, prioritizing and determining its disposition. Determines which correspondence can be handled by self and takes initiative in drafting responses for the EVP/Chaplain's signature based on knowledge of his activities, interests, priorities, and schedule. Follows same procedures for electronic mail.
  5. Manage ongoing and special projects
    1. Produce (or oversee production) of meeting summaries and maintains and tracks EVP/Chaplain's priority list of projects and responsibilities; Represents EVP/Chaplain by attending meetings in his absence.
    2. Assist with planning, execution and follow-up of weekly chapel services, special services such as opening convocation, honors convocation, Constitution Day, Thanksgiving Chapel, MLK chapel, religious emphasis week, Founder's Chapel and New Student Orientation.
    3. Provide leadership in the development of an Office of Research and Sponsored Programs.
    4. Assist with the development of a comprehensive evaluation and assessment process for all EVP/Chaplain Office personnel and projects.
    5. Collaborate with the Lane College Human Resources Office to assist with development of a comprehensive HR evaluation and assessment process for entire college.
  6. Manage preparation and submission of reports (quarterly, annual, expense, travel & Board of Trustee) in a timely manner.
  7. Hire, conduct orientation, training and supervision of student workers.
  8. Serve as the first line of communication between the EVP/Chaplain and cabinet level administrators, faculty, staff, students and constituents.
  9. Serve as a Liaison between other divisions, departments and offices maintaining an efficient flow of information on a wide spectrum of plans and priorities.

Qualifications & Job Skills:

  1. Strong Organizational and Project Management skills required; independent research project management skills preferred. Ability to handle multiple priorities, adapt quickly to changing priorities, identify and address issues in a proactive manner.
  2. Proficient in Microsoft Office Suite (PowerPoint, Excel, Word required; outlook preferred); Proficiency in Adobe Acrobat and Social Media web platforms required.
  3. Excellent customer service skills: handles difficult situations and people with poise, tact, diplomacy and grace; greets and manages all visitors and guests; manage schedules and needs of scheduled guests for the duration of their stay.
  4. Possesses the ability to work well, delivering excellent customer service with all levels of College Leadership, staff, faculty, students and stakeholders. Demonstrate the highest level of discretion with respect to sensitive and confidential matters required.
  5. Excellent listening, oral and written communication skills; follow instructions of EVP/Chaplain using independent proactive thought and behavior; communicate instructions to others based on EVP/Chaplain's preferences.
  6. Strong calendaring skills.
  7. Ability to work independently using independent judgment, discretion, and make sound decisions.
  8. Computer Skills: Writing emails, transcribing notes, faxing, copying, creating spreadsheets, charts and graphs, printing documents, researching reports, administrative and research articles figure heavily into daily responsibilities.
  9. Bachelor's degree or equivalent to 3 - 5 years of combined executive level administrative support experience or training, or equivalent combination of education and experience. Knowledge of academic research protocols and project management preferred; knowledge of organizational and human resources management preferred.

Applications and letters of interest should be addressed to jobapplicant@lanecollege.edu.
Applications will be accepted until the position is filled.


DIRECTOR OF COMPLIANCE

DEPARTMENT: ATHLETICS

Posted: March 28, 2017

The Director of Compliance is responsible for organization and administration of the Athletics Department's National Collegiate Athletic Association (NCAA) compliance program. The Director of Compliance certifies eligibility for student-athletes, monitors coaches' activities relative to rules compliance, and interacts with departmental staff members and coaches to ensure compliance with NCAA rules and regulations.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required, with an emphasis in Sports Administration, Student Services, Recreation, Higher Education Administration, or a related field preferred.

Experience: At least three year of administrative experience in intercollegiate athletics is required, preferably at a National Collegiate Athletic Association (NCAA) Division I level. A demonstrated knowledge of NCAA rules and compliance issues concerning the administration of intercollegiate athletics is required.

Skills: Strong organizational, interpersonal, verbal, and written communication skills are required. The ability to work with people in a multi-ethnic environment is required. Management and organizational skills are required. The ability to compile data and prepare, write, and review reports is required; must have excellent computer skills with a working knowledge of MS Office and the ability to learn compliance assistance software. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: The scope of the position requires weekend and evening work.
ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures that all student-athletes (including transfer students) are eligible to participate in intercollegiate athletics programs by working with the National Collegiate Athletic Association (NCAA) Clearinghouse in processing the eligibility requirements of freshmen student-athletes and junior college transfers and processing and certifying the continuing eligibility of current student-athletes.

2. Ensures that the college athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Director of Student Financial Aid in monitoring all financial aid awarded to student-athletes, including initial athletically-related aid and renewable athletically-related aid, as well as income from additional sources of countable aid, work study, jobs, grants, and loans.

3. Provides relevant compliance information and updates as needed regarding NCAA and Southern Intercollegiate Athletic Conference(SIAC) rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or SIAC rules, regulations, and policies.

4. Ensures that the college athletics programs are in compliance with NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCCA rules education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations, and monitoring the compliance.

5. Reduces the likelihood of a violation of NCAA rules and regulations governing Booster Club donor and sponsor involvement with intercollegiate athletics programs by educating the Booster Club donors and sponsors, leadership, and general membership about NCAA rules and regulations governing such activities, monitoring the Booster Clubs’ involvement, and producing a compliance brochure for boosters.

6. Ensures compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study, and other related forms as required by NCAA and all affiliated conferences.

7. Maintains the compliance policy and procedures manual, the camps and clinics manual, and the Student-Athlete Handbook.

8. Coordinates investigation of known and/or alleged rules violations, keeps the Director of Athletics and Senior Associate Director of Athletics/Senior Woman Administrator (SWA) informed of all alleged and known violations, and handles all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses.

9. May supervise selected men’s and women’s sports and their respective coaching staffs and assists with game management for home events.

10. Participates in various community service projects and committees representing the college and the Athletic Department.

11. Assists with the oversight of the Student-Athlete Advisory Committee (SAAC).

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as directed by the Director of Athletics.

14. Contributes to the overall success of the intercollegiate athletics program by performing all other essential duties and responsibilities as assigned by the Director of Athletics.

SUPERVISION

The Director of Compliance is supervised by the Director of Athletics and may supervise graduate assistants, student workers, or interns.

DIRECTOR OF TEACHER EDUCATION

Reports to: Vice President of Academic Affairs

TYPE Administrative

SALARY Based on experience.

EMPLOYMENT TYPE FULL-TIME

PRIMARY RESPONSIBILITIES:

Lane College is seeking to fill the position of Director of Teacher Education for the Teacher Education Department. The Director of Teacher Education is the academic and administrative leader for the Department of Teacher Education for the College, and is primarily responsible for the administrative and academic components. The Director provides leadership/management and coordination for academic activities in the education department.

MINIMUM QUALIFICATIONS:

Masters of Education with a Certified Teacher's License in a content area and/ or specialty area such as, Elementary Education or related discipline.

Experience teaching in public, undergraduate and/ or graduate programs at an accredited school system, college and /or university.

Current knowledge of research and trends in teacher preparation and/or school leadership preparation.

PREFERRED QUALIFICATIONS:

Experience in assessment and accreditation (i.e., CAEP)

Demonstrated record of organizational leadership in developing, managing, and sustaining excellence in higher education programs.

Successful experience in fostering relationships among students, faculty, and external constituents.

A complete application will include a cover letter, which focuses on your qualifications and interests, a resume, unofficial transcripts, and a list of three professional references. References will only be contacted after candidate interviews.

This position is expected to begin immediately.


Director of Upward Bound (UB) Program

Job Description:

  1. Assume overall leadership and responsibilities for the organization and administration of the Lane College Upward Bound Program.
  2. Interview and recommend UB teachers, Counselor and staff members to the immediate supervisor.
  3. Prepare and electronically submit the comprehensive UB Annual Performance Report to the Department of Education. This report requires the academic progress of each UB student from the time of entry into the program and continue to track students with a postsecondary cohort for six year after graduating from high school.
  4. Maintain cordial relationships with the public school systems in five participating counties.
  5. Supervise UB budget via requisitions and purchase orders in keeping with the requirements of the College.
  6. Develop and submit continuous successful Upward Bound proposals every five years.
  7. Retain membership in the Council for Opportunity in Education, the organization that lobbies the US House and Senate on behalf of the TRIO Programs and Student Financial Aid.
  8. Establish an excellent relationship with the College administration, faculty, target school personnel and UB students.
  9. Make semi-annual reports to the immediate campus supervisor.
  10. Attend state, regional and national TRIO meetings to keep abreast of the political dynamics regarding the TRIO program funding. Also to keep informed of programmatic and professional development workshops sponsored by the Department of Education.
  11. Recruit, interview and select 90 low-income, first generation students in grades 9 through 11.
  12. Provide a six-week summer residential pre-college academic experience for all participants.
  13. Provide a 20-week Saturday follow-up academic program for 90 eligible UB students.

Education/Experience:

A minimum of a Master's Degree and experience in working with low-income, first generation students. Excellent oral and written communication skills.

Interested candidates should submit a resume and cover letter via email to sbscott@lanecollege.edu to:

Lane College
ATTN: Sherrill B. Scott,

545 Lane College
Jackson, TN 38301-4598


Human Resource Director

Lane College is seeking to hire a Human Resource Director. The director is directly responsible for the overall administration, coordination and evaluation of the human resources function. Some essential functions include: Annual reviews and making recommendations to executive management for improvement of the College's policies, procedures and practices on personnel matters; compliance with federal and state laws; staff development; consult with legal department on personnel matters; and participate in on committees and special projects.

Bachelor's degree or equivalent to 10 years' related experience or training, or equivalent combination of education and experience. Preferred Education and Experience – Master's degree and a minimum of three years of related experience or training.

Applications and letters of interest should be addressed to jobapplicant@lanecollege.edu. Applications will be accepted through September 15, 2016.


Campus Security Officer

Job Title: Campus Security Officer
Reports to: Director of Campus Safety and Security

Job Summary
The Division of Student Affairs at Lane College is looking for an experienced, caring, and committed professional to provide personal, equipment, and real property security for faculty, staff, students, and visitors on Lane College campus.

Under the supervision of the Director of Campus Safety and Security, the Campus Security Officer is primarily focused on maintaining a visible presence in public areas, observing incidents, acting, and notifying others according to established protocols.

DUTIES AND RESPONSIBILITIES:

  • Patrols campus buildings, grounds and roadways on foot and by vehicle. Guards property against fire, theft, vandalism and illegal entry.
  • Protects campus property by inspecting and checking security of doors, windows and gates. Turns lights on and/or off.
  • Maintains active presence in public areas to enhance the safety of parked vehicles. May escort individuals to parked vehicles. Enforces parking rules and regulations. Issues parking citations.
  • Observes, investigates, and reports potentially dangerous conditions and the presence of unauthorized persons on grounds or in buildings. Responds to, assesses, and deals with disturbances according to department policy. Calls for assistance from community-based police services as required. Observes and documents details of occurrences.
  • Assists community-based police in the detainment or arrest of violators when necessary.
  • Reports detected leaks or malfunctions of electrical, plumbing, heating, or other equipment, notifying notify appropriate departments of impaired equipment.
  • Reports emergency medical situations, summoning the appropriate emergency medical services.
  • Responds to complaints and hazardous situations. Responds to incidents putting students, staff, and the general public at risk or harm.
  • Detects and reports fire hazards. Extinguishes small blazes and reports fires to the local Fire Department using established emergency communications protocols. Responds to fire and burglar alarms. Summons police and fire department personnel as needed. Directs traffic at fire, special events and other congested situations.
  • Assists with security and facilitates movement of pedestrians and vehicles at campus functions. Opens and closes buildings and rooms for meetings. Assists with traffic flow and controls parking and safe movement of vehicles in parking areas.
  • Enhances day-to-day public relations by providing information and assistance to students, staff, and the public in a way that establishes and maintains rapport with the college community.
  • Provides information and responds to questions from students, staff, and the public.
  • Prepares logs and reports of daily activities including, but not limited to accident and incident reports.
  • Performs other duties as assigned that support the overall objective of the position.

Required Knowledge and Skills

  • The position requires a basic knowledge of the methods and practices and procedures of law enforcement including those used in patrol, crime prevention, traffic control, investigation, and identification.
  • Requires sufficient math skills to record distances, numbers, and times.
  • Requires sufficient writing skill to prepare incident reports.
  • Requires sufficient human relations skill to resolve confrontation, apply basic interviewing techniques, affect behavior of others, and convey a positive image of Lane College.

ABILITIES
Requires the ability to perform all of the duties of the position. Must be able to use all of the tools and equipment of the position in a safe and responsible manner. Must be able to analyze situations quickly and objectively and determine and take action. Must be able to use appropriate defense measures to protect self or others in adverse situations. Requires the ability to meet standards of physical stature, endurance and agility established by the College. Must be able to initiate and maintain communication with community-based police, fire and dispatch. Must be able to administer first aid in emergency situations. Requires the ability to work productively with students, staff, and visitors in a multi-ethnic setting.

PHYSICAL ABILITIES
Incumbent must be able to work inside and outdoors engaged in work primarily of an active nature. Requires ambulatory ability to stand and walk for extended periods of time, physical strength to carry up to 50 pounds on an occasional basis, and agility to respond to situations. Maintain cardiovascular fitness in order to walk and run. Requires the ability to use near and far visual acuity to observe campus activity and read reports and written instructions. Requires the ability to use hearing for ordinary conversation and to hear other sounds in order to respond to normal and emergency situations.

Required Education and Experience
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required.

  • High school diploma or equivalent and
  • Minimum of two years of experience in a security or law enforcement setting

Application Instructions

Interested candidates should submit a resume and cover letter by the priority deadline of JUNE 30, 2016 for the position of Area Coordinator of Housing and Residential Life via email to sjoy@lanecollege.edu or via USPS to:

Lane College
ATTN: Chief Steaven Joy

545 Lane College
Jackson, TN 38301-4598

  • All prospective Lane College employees are required to satisfy a criminal background check
  • All employees that operate a motor vehicle on behalf of Lane College must be cleared annually using Department of Motor Vehicle records
  • Lane College is committed to a firm policy of equal employment opportunity

IT Desktop\Network Support Technician

The IT Desktop\Network Support Technician reports directly to the Associate Vice President for Information Technology. This position will respond to help desk calls and major problems that may occur; monitor vice & email request; assist and resolve a variety of user issues with software, hardware, and network; repair and maintain a variety of computer hardware; discover and assist with network issues involving CAMS administration install, configure CAMS in Internet Explorer, grant access to Student, Faculty accounts in CAMS. Act as backup network operator.

Duties and Responsibilities:

  • Resolve and document Help Requests in the internal ticketing system daily to ensure high level of service is provided to all departments.
  • Provide phone and remote support to ensure optimal operations.
  • Install and maintain computers, printers, software, and network equipment.
  • Receive Help Requests through internal ticketing system and e-mail to assist organizational departments within the College.
  • Responsible for ID systems located in Residence Halls connectivity and functionality, responsible for ID system in Cafeteria, and fitness center, upkeep of the ID printers and supplies.
  • Maintain ID database and backups.
  • Setup and configurations of ID system in other areas of the College.
  • Capable of repairing basic computer systems (replacing hard drives, internal cards, memory chips, loading operating systems).
  • Troubleshooting desktop computers, and network connectivity issues.

Hardware Skills:

  • Replace memory modules, hard drives, motherboards, and power supplies; maintain multiple brands of proprietary computers; familiar with various multifunction copier/scanner/printers and multimedia projectors.
  • Capable of repairing basic computer systems (replacing hard drives, internal cards, memory chips, loading operating systems).

Software Skills:

  • Microsoft Windows Microsoft Windows Server, Microsoft Exchange, Microsoft Office Professional Suite, SQL Database support.

Qualification:

Associate Degree in IT Related Field or 3 to 5 years equivalent experience.

Experience with Networking of Hardware and Software and Network Cabling.

Ability to be very active. Requires extensive standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. Must be able to frequently lift and/or move items over 50 pounds.

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. This position regularly requires long hours and frequent weekend work.

To apply submit letter of interest and resume to:

jobapplicant@lanecollege.edu


DIRECTOR OF PHYSICAL PLANT

Position: Director of Physical Plant

Reports Directly to: Vice President for Administration

Primary Function/Purpose: Plan, organize, and supervise all activities and personnel in the physical facilities and assets of the campus.

Primary Duties:

  1. Supervise personnel in accordance with College policies and applicable laws.
  2. Interview, hire and train employees.
  3. Plan, assign and direct work; reward and discipline employees or make such recommendations to the Vice President for Administration
  4. Address complaints and resolve problems. Approve payroll work authorizations for all department staff. Recommend individuals for hire to the Vice President for Administration and the Office of Human Resources.
  5. Oversee and direct maintenance personnel, laborers and outside contractors engaged in equipment or systems installation, facilities equipment repair, preventive maintenance, painting, carpentry, electrical, plumbing, grounds maintenance, operational functions, and other projects.
  6. Inspect buildings and physical plant; inspect construction, projects, and contractor installations progress for conformance to standards and specifications.
  7. Budget, formulate specifications, prepare cost estimates, bid sheets, documents, layouts, contracts, complete work orders, requisition equipment and supplies, process billings, and track budget expenses.
  8. Plan for facility operation, building maintenance, grounds maintenance, and facility projects, renovations, modifications, etc. Assist in the development of long-range plans, conceptual designs, and capital outlay projections.
  9. Analyze and resolve daily work problems.
  10. Complete campus inspections and investigations when requested by local and state agencies.
  11. Respond to emergency calls, including after-hour calls.
  12. Assist with transportation operations, as directed by the Vice President for Administration, including maintenance of College fleet to provide optimum use of vehicles by College personnel.

Lane College values professionalism in its employees. The following attributes and identified as examples of what is expected of a Director of Physical Plant:

  1. Display empathy and positive regard for others in written and verbal communications;
  2. Work effectively with colleagues and students by practicing punctuality, meeting deadlines, collaborative problem solving and honest communication;
  3. Build trusting relationships by acting with integrity and courtesy;
  4. Maintain proficiency as needed and approved by attending training seminars, reading materials and meeting with others in areas of responsibility; and
  5. Meet all required standards of confidentiality and safety.

Qualifications:

  1. Bachelor's degree preferred and five years of experience or training in field work which demonstrates knowledge, skills and abilities to perform duties.
  2. Considerable knowledge of physical plant operations, maintenance, tools, equipment, practices, methods, hazards, safety precautions used in maintenance repair of plant, buildings and grounds.
  3. Extensive knowledge of regulatory compliance related to physical plant and personnel supervision.
  4. Considerable knowledge of construction practices, contracts, and procedures.
  5. Considerable knowledge or training in automated HVAC controls, maintenance, carpentry, electrical, plumbing, painting, grounds keeping, and equipment repair.

Catalog Librarian

Lane College Library seeks a creative, collaborative, and energetic catalog librarian to complement its Technical Services. He/she is responsible for managing the Technical Services and maintaining high standards of cataloging with current and evolving best practices in cataloging.

Duties

  • Catalog and process all purchases and selected gift books using WorldCat.com.
  • Catalog and re-classify existing library materials as necessary. Catalog non-print formats, including CDs, DVDs, and archives.
  • Research name forms and do authority work; contribute authority records to NACO.
  • Participate in formation of policy and procedures for Technical Services. Keep up to date with new and emerging descriptive practices and tools.
  • Assist in training and revise the work of catalog as required.
  • Provide scheduled reference service and circulation desk work; attend professional development meetings and training sessions.
  • Assist in the selection of books, scholarly magazines and journals.
  • Other duties as assigned.
  • Work one night per week is required.
Qualifications
  • An ALA-accredited Master's degree in Library/Information Science, knowledge of and experience in archives preferred.
  • Demonstrated knowledge of current national cataloging /metadata content and structural standards, experience with Dewey Decimal System, MARC21, AACR2, RDA, LCSH.
  • Familiarity with authority work.
  • Good organizational skills & attention to detail.
  • Experience working in a team environment.

Applications will be reviewed immediately and the position will remain open until filled.



To apply for a staff position, please submit a letter of interest and a résumé to:

Human Resources
Lane College
545 Lane Avenue
Jackson , TN 38301
jobapplicant@lanecollege.edu


*Please note that e-mailed materials are preferred.

LANE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER



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