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Academic Regulations      

Academic Regulations

Academic Advisement
Every student is assigned an academic advisor. The advisor is responsible for guiding the student in academic matters. Every aspect of the registration process must be facilitated through the academic advisor. Students will not be permitted to register for any course nor drop or add a course without the consent of the academic advisor.

A student may not withdraw from a course during the last two weeks of the semester except in cases of emergency. Exceptions may be granted only by the President upon the recommendation of the Vice President for Academic Affairs.

Academic Clemency
Academic clemency provides an opportunity for persons to apply for a new undergraduate academic beginning at Lane College by disregarding their prior academic record. This policy permits students to begin their college studies again with no credits attempted and no quality points earned. Academic clemency may be awarded to a student only once and is applicable only to students enrolled and credits earned at Lane College. Academic clemency may be referred to academic bankruptcy, academic amnesty, academic renewal, or academic pardon at other institutions.

The following criteria and conditions apply to a student eligible for academic clemency:

  1. Prior to applying for admission, at least five years must have elapsed since the end of the semester in which the applicant was last in attendance for credit at any college or university.
  2. The applicant must apply no later than the end of the first semester following re-entry and must provide written justification why academic clemency should be granted.
  3. The Academic Clemency Committee will review the application and make recommendations to the Vice President for Academic Affairs.
  4. If an applicant is granted academic clemency, no prior academic credits may be used as part of a degree program; however, the prior record, including probation and suspension, remains a visible part of the student's transcript.
  5. If academic clemency is granted, the date of academic clemency is entered on the transcript along with a statement prohibiting the use by Lane College of previously earned credits and quality points to meet degree requirements, to compute the grade point average, or to determine graduation status.
  6. The student will have status as an entering freshman, and will begin a new record showing no credits attempted and no quality points earned.
  7. A student will not be allowed credit by examination for courses lost in academic clemency.
  8. Academic clemency does not affect accumulated financial aid history. Accumulated semester and award limits include all semesters of enrollment at any college or university.

Note: In some cases, graduate schools and professional schools may compute the undergraduate grade point average over all hours attempted when considering applications for admissions. Therefore, courses and grades from the initial enrollment period, i.e., prior to academic clemency, may be used for some future evaluation.

Academic Integrity
Any student found guilty of being dishonest on any examination or academic assignment will be given a grade of zero for the work concerned, and will be reported to the Vice President for Academic Affairs for further disciplinary action.

Advanced Placement
Applicants who have participated in the Advanced Placement Program of the College Entrance Examination Board (CEEB) while in high school may receive college credit with a score of 3 or more. Lane College's CEEB Code Number is 1395. Contact the Admissions Office for specific courses that may apply.

Application for Degree
A candidate for a degree must file a formal application for the degree in the Office of the Registrar andpay the graduation fee in the Cashier's office after successful completion of 88 credit hours.

Prior to receiving clearance for graduation, each graduating senior must have a completed résumé on file in the Office of Career Planning and Placement.

Auditing Courses
Any regularly enrolled full-time student may audit courses by paying the auditing fee, provided the student has the approval of the advisor and instructor. Any person who is not a regularly enrolled full-time student may, subject to approval by the Vice President for Academic Affairs and the President, audit courses by paying a fee of $50.00 per course. No credit will be given for audited courses. Auditors must pay the required fees during the registration period.

Class Attendance
All students are expected to attend classes regularly. Prompt and regular attendance is to be regarded as an obligation as well as a privilege. Participation of students in class sessions is considered an important part of the instructional procedure, and it is assumed that each student has something to contribute and something to gain from such participation.

Absences are counted from the first scheduled meeting of classes. Those students who are permitted to enter classes during the late registration period are responsible for making up all class work missed. Students who come to class after the time for a class to begin will be admitted to class but marked late. Three late markings will be considered as an absence from class. Students not attending the first class meeting of a course may be dropped from the course to make space available for other students.

Students will be allowed to make up class work missed if the absence was caused by a documentable medical emergency, participation in College-sponsored activities, or required military training. It is the responsibility of the student to contact his/her individual instructors in this regard. In other instances, the instructor has discretionary powers concerning make-up work.

Students may be allowed as many unexcused absences in a semester as there are credit hours for the course. When the number of unexcused absences exceeds twice the credit hours, students may be requested to withdraw from the course, or their grade may be lowered. Instructors reserve the right to require more stringent, but not more lenient attendance.

Even though students have been officially excused, their grade in courses may be affected by excessive absences which prevent normal progress. In instances where students incur a combination of excused and unexcused absences that exceed twenty percent of the total number of class sessions scheduled in a semester, their grade may be lowered or they may be requested to withdraw from the course.

Withdrawal from a class is the prerogative of the student, but a request to withdraw by an instructor is tantamount to a warning of a failing grade for the course. If the student's absences are excessive after the date for withdrawing without penalty, the instructor will request that the student withdraw and give a grade of either "WF" or "WP" on the final grade sheet. Students will not be allowed to process drop slips after the deadline. Each week, instructors are required to report to the Vice President for Academic Affairs the names of all students who are absent. Instructors are not required to give make-up examinations for unexcused absences.

A regular student is one who has met all requirements for admission and who is pursuing a course of study leading to either the Bachelor of Arts or the Bachelor of Science degree. The cumulative earned credit hours listed below designates a student's classification.

Freshman1 to 30
Sophomore31 to 62
Junior63 to 93

Students are strongly encouraged to complete the general education core curriculum during the first two years. Students who have been in residency at the College for at least three years must complete the general education core curriculum before being admitted to senior classification.

College Level Examination Program (CLEP)
Scores of the College Level Examination Program (CLEP) will be evaluated and credit assigned to the appropriate areas. No grade will be entered on the transcript. An applicant may not receive more than31 semester hours of CLEP credit. Hours counted as a result of these examinations will count toward graduation but will not be computed in the student's grade point average (GPA). A minimum score of 50 on CLEP examinations is required for awarding credits.

Commencement Exercises are held in May at the end of the spring semester and in June at the end of summer session. Candidates are expected to be present for these exercises. If candidates cannot be present, they should notify the Vice President for Academic Affairs, in writing, not less than two weeks before Commencement.

Candidates not completing their work by spring commencement may participate in summer commencement exercises. No student will be allowed to participate in commencement exercises prior to the completion of degree requirements and no student will be allowed to participate in commencement exercises until all financial obligations to the College have been met.

Completion of Degree Requirements
Students who take 16 or more hours per semester for four consecutive academic years of two semesters each may expect to complete all the requirements for the degree by the end of their fourth year. Students who become irregular in their attendance or take fewer than the hours suggested above can expect to spend more than four academic years completing degree requirements.

Students who complete degree requirements within four years from the date of initial matriculation will not be held responsible for meeting new or added requirements. Students whose enrollment is interrupted for two or more consecutive regular semesters will follow the applicable catalog at the time of the last entry.

Confidentiality of Student Records
It is the policy of Lane College to comply with the Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, and, in so doing, to protect the confidentiality of personally identifiable educational records of students and former students. Students have the right to inspect and review information contained in their educational records, to challenge the contents of their educational records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decision of the hearing panel is unacceptable to the student. Except as otherwise stated by policy, Lane College may disclose directory information to any person requesting it without the consent of the student. Directory information includes the student's name, address, telephone number, date and place of birth, major field of study, recognized activities, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. Lane College provides each student the opportunity to refuse to allow disclosure of any designated directory information.

Disclosure of Graduation Rates
It is the policy of Lane College to comply with the Student Right-to-Know Act and to disclose graduation and completion rates for the Lane College student body in general, and student-athletes in particular.

Tests and examinations are given throughout the semester in most courses. Mid-semester and final examinations are given on a scheduled basis. No student shall be exempt from the final examination in courses that require it. A senior in the final semester may be excused from the final examination in any course in which the instructor approves the senior's exemption. Some courses use methods other than examinations for evaluation of student performance as indicated in the instructor's course outline. All seniors will take a Senior Exit Examination/Major Field Test in their major area.

Grade Appeal Process
A student has a right to challenge any grade s/he feels was assessed in error.The appeal procedure for a student with a complaint about grading requires contact with the instructor involved. If the matter is not resolved at this level, the student should contact the Area Coordinator then the Division Chair in which the course is offered. If the matter is not resolved at the Division level, the student should submit a written petition to the Vice President for Academic Affairs. Either the student or the instructor may appeal the decision of the Vice President for Academic Affairs with a written request to the Academic Appeals Committee.

A student must register a complaint within forty-five days of receiving the grade. Any grade appeal not initiated during this timeframe will remain on the transcript of the student. Special considerations may be made by the Vice President for Academic Affairs.

Changes in a grade will be recorded in the Registrar's Office by the instructor involved with the priorapproval of the Vice President for Academic Affairs.

Grade Point Average
To determine a student's progress toward a degree and scholastic standing, the grade point average (GPA) is calculated at the end of each semester and immediately prior to graduation. This calculation relies on quality points derived from the grade assigned to each course. Grades are available online at the close of each semester.

The GPA is computed by the following formula:

GPA =                    Total quality points earned                           
           Credit hours associated with the quality points awarded

Grading System & Quality Points Grade
AExcellent90 - 1004
BGood80 - 893
CAverage70 - 792
DFair60 - 691
FFailure0 - 590
P PassingN/A
XInstructor cannot complete courseN/A
WPWithdrew PassingN/A
WFWithdrew FailingN/A

The grade of "I" (Incomplete) indicates that work in a particular course is incomplete. This grade (I) will be awarded only in exceptional cases when illness or other unavoidable reasons prevent the student from taking the final examination or completing a major class project.

A student receiving the grade "I" will be given one calendar year from the date of receipt of the "I" to remove the condition. If this grade is not removed by the student within the allotted time, the Registrar will be empowered to change the grade to an "F." Special consideration may be made by the Vice President for Academic Affairs in consultation with the President of the College.

All work must be completed and submitted at least three weeks prior to the end of the semester. It is the student's responsibility, and not that of the College, to make arrangements with the instructor for the removal of an incomplete grade in time for the work to be evaluated and for the grade to be submitted to the Registrar's Office.

Instructors submitting a grade of "I" to the Registrar's Office must file the following: (a) incomplete form with appropriate signatures; (b) a written statement of the work required to remove the condition; and (b) a grade range for the student upon completion of the course, i.e. I/B or C. This should reflect the student's progress in the class aside from the incomplete assignment or examination.

In computing grade point averages, the credit hours for which the grade of "I" has been given will beincluded in the total number of hours attempted.

No credit hours are earned for courses marked "W" or "WP," and they are not counted in determining the student's scholastic standing.

No credit hours are earned for courses which a grade of "F" or "WF" is assigned, but the hours arecounted in determining the student's scholastic standing.

Graduation Requirements
To graduate, a student must: (1) complete at least 124 semester hours; and (2) earn an overall cumulative grade point average of 2.00 or better in all work counted toward the degree.

Approximately half of the required 124 semester hours must be taken in the General Studies curriculum. A minimum grade of "C" must be made in each of the following General Studies courses: ENG 131 and ENG 132 (Composition I & II); ENG 221 (Intro to Literature); and MAT 125 and 126 (Algebra I & II).


General Honors
In recognition of superior scholastic attainment, three grades of general honor are awarded at graduation. Only those candidates who have been in residence at the College for at least four (4) semesters, or 62 hours, will be eligible for honors. The three highest honor distinctions are as follows:

Summa cum laude4.00 - 3.80
Magna cum laude3.79 - 3.50
Cum laude3.49 - 3.00
Freshmen Honors
Those freshman whose cumulative averages for the year are 3.00 or better and based upon at least thirty(30) semester hours of credit, are eligible for Freshmen Honors.

Presidential Scholars Dean's List and Honor Roll
Any regular full-time student whose grade point average for a given semester is 3.70 to 4.00 is eligible for the Presidential Scholars List. Any regular full-time student whose grade point average for a given semester is 3.50 to 3.69 is eligible for the Dean's List. Any regular full-time student whose grade point average for a given semester is 3.00 to 3.49 is eligible for the Honor Roll.

Independent Study
A student will be allowed to take a course on an independent basis if the following conditions are met:

  1. A written proposal must be developed by the student in conjunction with the instructor.
  2. The proposal must be signed by the instructor and approved by the Division Chair and the VicePresident for Academic Affairs.
  3. The course proposal must be filed and dated by the Registrar at the time of registration.
  4. The student must meet on a regular basis with the instructor and make progress reports on the proposed work.
  5. The proposal must involve the course syllabus and must meet all of the major objectives of the course.
  6. Completed work from the course must be available for perusal by the Division Chair and the VicePresident for Academic Affairs.
  7. A student may not enroll in more than two independent courses during a semester or one independent course during a summer session.
  8. Independent courses are not to be used as a convenience for a student who is unable to schedule classes because of period conflict. These courses are to be approved only for exceptions when a student's progress toward his/her degree program is hampered. Thus, only upper-class students (usually seniors) will be approved for Independent Study.
  9. Students may not retake courses on an independent study basis in which they have failed or received an unsatisfactory grade (e.g., "D" in a major course or other course in which a minimum grade of "C" is required )
  10. Certain courses may not be taken on an independent study basis.

Major Field of Concentration
All students working toward a degree are required to designate a major field of concentration and complete the prescribed courses set forth by the particular area. A minimum grade of "C" must be made in each course that is counted toward the major. This requirement includes elective courses as well as required courses. Students should decide as early as possible the major area they intend to pursue, since each area has specific requirements.

Minor Field of Concentration
A minor field of concentration is not required for graduation. However, a student may elect to designate a minor field of concentration in certain degree areas and complete the course requirements for that area. An overall average of "C" must be maintained in the minor field. Some areas specify a minimum grade of "C" for each course that counts toward the minor. In these areas, this requirement must be met. Students should consult with faculty advisors in their major field before selecting a minor.

Permanent Student Records
A student's permanent record may contain all or some of the following information:

  1. Demographic information (name, address, telephone number, date of birth, citizenship, parent's or guardian's name, social security number, photograph).
  2. Basis of admission (application, record of previous studies, letters of recommendation, test results, etc.).
  3. Enrollment information (program of study, dates of attendance, course taken, grades received).
  4. Results of petitions and appeals filed by the s student.
  5. Medical information.
  6. Financial information (charges, payments, awards, debts).

A prerequisite is a condition of enrollment that a student is required to fulfill in order to demonstrate current readiness for enrollment in a course or educational program.

Many courses offered by the College require the completion of prerequisite courses taken at Lane College, or the equivalent at another accredited institution. Students are advised to consult the course descriptions found in the current Catalog for the identification of the prerequisites for a course.

Residency Requirements
The last year (two semesters or 31 credit hours) of a student's work must be completed at Lane College. At least one-half of the work in the major field must be taken at Lane College. Exceptions to this policy are recommended to the President by the Vice President for Academic Affairs in consultation with the Registrar and the Academic Cabinet.

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