LANE COLLEGE ACCEPTABLE USE OF TECHNOLOGY STATEMENT
1.0 OVERVIEW
Lane College provides and maintains information technology resources to support its academic programs and administrative operations. These resources are provided to all Lane College employees, students, and authorized guests. Lane College seeks to ensure the integrity of information technology resources made available to the community to prevent disruption to academic and administrative needs.
2.0 PURPOSE
This statement is intended to protect the users of Lane College information technology resources by ensuring a reliable and secure technology environment that supports the educational mission of Lane College. The purpose of this statement is to provide guidelines for the appropriate use of information technology resources at Lane College and establish sanctions for violations of this statement. This statement is not intended to inhibit the culture of intellectual inquiry, discourse and academic freedom.
3.0 SCOPE
This statement applies to all Lane College employees, students and any other individual that is granted access to the information technology resources owned, managed, leased or otherwise provided by Lane College.
3.1 DEFINITIONS
Lane College employees, for the purpose of this document, includes all faculty, administrative staff, contract and temporary workers, and hired consultants.
Information Technology Resources refers to all computer and communication facilities, services and resources, including but not limited to networking devices, telephony equipment, email services, wireless devices, computers, workstations, servers, and any associated peripherals and software that are owned, managed, maintained, leased or otherwise provided by Lane College.
4.0 STATEMENT
Lane College has established standards for the use of technology at Lane.
The following sections cover statements regarding ownership and responsibilities, security, privacy and prohibited uses of technology for Lane College.
4.1 OWNERSHIP AND RESPONSIBILITIES
Lane College owns and maintains the information stored in its information technology resources, and limits access to authorized users. Users of information technology resources have a responsibility to properly use and protect these resources, respect the rights and privacy of other users, and behave in a manner consistent with any local, state, and Federal law and regulation, as well as any Lane College statement. Information technology resources, including Internet bandwidth, are shared among the community, and users will utilize resources with this understanding.
Users must respect all intellectual property rights, including any licensing agreements, applicable to information and resources made available by Lane College to its community. Often a user requests a Lane employee to help transfer content between systems, especially for web publishing. In cases where the employee determines that the content in question is in copyright violation the employee will advise the user about it and has the right to refuse to help with the transfer of such content.
Any behavior or activity that alters the normal functioning of the information technology resources or negatively impacts their use by any other member of the community is strictly prohibited. Lane College retains the right to take any reasonable action necessary to protect the integrity and security of its information technology resources, to curtail illegal use of the resources, to ensure the resources are equitably shared, and to protect the rights and privacy of its users.
Information technology resources are provided to support the work of the college, therefore Lane College bears no responsibility for the loss of any non-Lane College information stored or located on any system.
Lane College reserves the right to make unannounced changes to the infrastructure or accessibility of any information technology resources in case of system instability or suspicion of possible criminal activity.
Lane College does not systematically monitor communications or files and cannot reasonably be aware of, or responsible for, material which community members may post, send or publish using its network, servers, and other resources including the Web. However, Lane College is committed to educating the community in the responsible use of information technology resources and will respond as appropriate when notified of violations of this statement.
This statement has been approved by the President. The Office of Information Technology has responsibility for this statement.
4.2 SECURITY
Lane College seeks to protect the security of its information technology resources and of users’ accounts, and to prevent unauthorized access by others.
Users of Lane College information technology resources have a responsibility to protect the confidentiality of the information to which they have access. Users shall only access information technology resources to which they have authorization, and shall protect the privacy of passwords and accounts to prevent unauthorized access by others. Users shall not use Lane College resources intentionally to distribute viruses or other items that have a destructive or deceptive nature, and shall not interfere with the use of information technology resources, alter, disable, or circumvent those resources, or use those resources in a manner not authorized by Lane College. Unauthorized access by any member of the Lane College community to any information technology resources will result in disciplinary action, up to and including termination, expulsion and/or legal action.
There are occasions, such as falling victim to a phishing scam or malware, when a user unintentionally compromises the security of College accounts or data, or otherwise causes disruption to information technology resources. In these cases, Lane will apply corrective actions, including a password reset, and the user may be required to complete online security training.
4.3 PRIVACY
Lane College strives to protect the privacy of this information, although it cannot guarantee confidentiality. Under certain circumstances, it may be necessary to access, review or disclose information stored in Lane College's information technology resources in response to court orders or other legal action, in connection with investigations of possible violations of College statement or legal obligations, or if an individual's conduct raises concern about appropriate conduct in the workplace or educational environment. Lane College retains the right to use its discretion in accessing, reviewing and disclosing records in order to address these types of situations.
Some data is protected by privacy laws. Lane College seeks to fulfill its legal obligations in protecting any personally identifiable information managed on information technology resources to which any local, state or Federal law applies. In addition, Lane College seeks to protect any additional confidential or sensitive information at its own discretion.
Members of the Lane College community must meet the requirements of these and other Federal and state laws concerning privacy, to the extent that the laws apply to records stored and/or managed on Lane College information technology resources.
4.4 PROHIBITED USES
Use of another individual’s account or other misrepresentation of one’s identity via electronic means is strictly prohibited.
Users are prohibited from adding, removing or modifying equipment comprising the information technology resources at Lane College unless they have been explicitly authorized to make such changes by the President or his representative.
Users shall not add, delete or otherwise modify data in Lane College information technology resources unless authorized to do so. Lane system administrators facilitate authorized access; authorization is determined by the administrative office responsible for the data.
Users are prohibited from using information technology resources (including but not limited to: email, directory information, websites, and google groups) in a manner that is inconsistent with other college policies, or for purposes or uses that are commercial, including solicitation and mass communication intended to benefit private individuals.
Users of Lane College information resources are expressly prohibited from engaging in any political activities that are forbidden by local, state or Federal law or engaging in any personal commercial activity.
Lane College reserves the right to determine other prohibited activities not identified in this document.
5.0 ENFORCEMENT
Failure to comply with any of the above policies may result in suspension or termination of network services, appropriate disciplinary action, termination in the case of employees or expulsion in the case of students.
Members of the Lane College community that use any information technology resources in the furtherance of activities prohibited by state, local or Federal law, or Lane College statement, will be subject to disciplinary and/or legal action.
6.0 EFFECTIVE DATE
This statement is effective 1/1/2020 and will be reviewed at least annually. It was last revised on 1/1/2020.
Lane College reserves the right to change, modify, or otherwise alter this statement at its sole discretion and at any time as it deems circumstances warrant.